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Posted on: February 17, 2017

Utility Billing Clerk/Administrative Assistant

Utility Billing Clerk/Administrative Assistant:

The Utility Billing Clerk/Administrative Assistant is hired and supervised by the Town Administrator/Clerk; this is a non-exempt position under FLSA with a pay range of $12.00 to $17.00 per hour DOE with a competitive benefits package. This position is generally scheduled 8am – 4:30 pm, Monday - Friday. This position may require attendance at a minimum of one evening meeting per month.

Position Summary:

The Utility Billing Clerk/Administrative Assistant is responsible for performing a variety of clerical, technical bookkeeping and accounting functions.  A customer oriented person with high work standards; who is detailed orientated and a team player to serve as front desk receptionist. Processes monthly Utility Billing, processes Accounts Payable/Receivables, updates Town Website, assist Planning Commission Staff and serves as backup for payroll.

Essential Duties and Responsibilities:

The below list is intended to be illustrative of the responsibilities of the position and not all encompassing. The Town may change these duties at any time.

  • Serves as the cashier/receptionist and provides general clerical support regarding customer service, accepting payments, providing directions, handling mail and other related duties.
  • Maintains utility billing and accounts receivable system.  Coordinates automated meter reading including all follow-ups and scheduling.  Tracks delinquencies and oversees distribution of late notices, shut off orders, and liens.
  • Processes accounts payable.
  • Ensures integrity of data in the Town's accounting system, and general ledger entries.
  • Updates and maintains Town Website.
  • Assistant to Planning Commission Staff.
  • Performs related work as required and assigned.

Required Education, Training and Experience:

 To be considered for this position you must have the following qualifications:

  • High school diploma or equivalent (GED)
  • One to Two years of bookkeeping experience required.
  • Experience in a customer service environment required.
  • Computer literate, with typing speed of 50 wpm and proficiency in MS Word, MS Excel, Email and Internet.
  • Possess a Colorado Driver’s License
  • Able to obtain and maintain Notary Certification through the State of Colorado.
  • Continually seeks to improve job skills through education and training.

        A combination of education and experience may be considered.

Required Knowledge, Qualities, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Knowledge of business English, spelling, punctuation, and mathematics.
  • Knowledge of current office procedures and practices.
  • Knowledge of standard bookkeeping procedures.
  • Ability to work on confidential tasks.
  • Ability to follow written and oral instructions.
  • Ability to write routine reports and correspondence.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal effectively with the public.  Skill in interpersonal relations and written and oral communication sufficient to sooth irate citizens and communicate with Board Members.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision and the ability to adjust focus.
  • The noise level in the work environment is usually moderately quiet.

This job description is not intended to be an exhaustive list of all possible duties, responsibilities or qualifications associated with this job.

Job Application Here
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